Northlake Neighborhood Association


Minutes of the Meeting of the Board of Directors

Tuesday, December 21, 2004
Middleton Public Library

Board Members Present: Annette Plante-Hogoboom, Dave Halberslaben, Dave Kalshoven, Chuck Nahn, Paul Leone

Board Members Absent: Mandla Tshabalala, Ken Player

Other Association Members Present: None

Plante-Hogoboom called the meeting to order at 6:30 p.m. The board reviewed the minutes of the Annual Meeting of the Association that occurred in November. On the motion of Nahn, seconded by Halberslaben, the minutes were approved.

The board then discussed a proposal from Leone to change the regularly scheduled meeting time from the third Monday of each month to some other day as the third Monday tended to fall on national and school holidays. After some discussion it was determined that the regularly scheduled meeting time would remain the third Monday of each month.

The board continued to discuss additional administrative matters and specifically determined that committee reports and agenda items for each Monday meeting would be submitted to Plante-Hogoboom on the Friday preceding each meeting. Plante-Hogoboom would then send out the finalized agenda on Sunday night. Incumbent board members discussed the existing committee and liaison structure for the benefit of new board members.

Committee Reports

Safety Committee:
Nahn indicated that the primary goal of the committee for 2005 was to establish a neighborhood watch program for the neighborhood.

Finance Committee:
Kalshoven indicated that the Association was roughly in budget and the financial accounts and statements were up to date. He further notified the board that the 2005 budget would have to be approved at the January meeting. Kalshoven discussed the 2004 budget and a general discussion of preliminary budget estimates ensued.

Architectural Control:
On a motion by Halberslaben, seconded by Kalshoven, the board unanimously voted to approve the two applicants to the ACC who volunteered at the November Annual Meeting. Plante-Hogoboom indicated she would contact those applicants and inform them of their approval.

Halberslaben indicated there was one pending application on a driveway extension. The work had been preliminary approved and completed and Halberslaben was working with the member to get the paper work in proper form.

Halberslaben indicated the J Buchanan had the documentation from prior approvals in 2004 and would be forwarding that information to the successor ACC.

The board then continued the ongoing discussion of fences in the neighborhood with Leone and Nahn indicating their perception that most members incorrectly perceived fences to be prohibited. Nahn suggested that additional feedback from the membership was warranted. Kalshoven and Plante-Hogoboom indicated that the covenants expressly permitted fences subject to the approval of the ACC, and further, the covenant concerning fences had been expressly endorsed by a substantial majority of the membership in a survey conducted by the board in 2003.

Halberslaben then gave an update on enforcement of the light post covenant. He reported that all members without light posts had been contacted. One or two had been installed and one non-conforming light post had been replaced with a conforming light post.

Communications Committee:
Prior to the meeting, Tanya Buchanan provided an email copy of Communications Committee Update - as of December 20, 2004.

Neighborhood Maintenance:
Leone reported that he would be getting bids on the landscape maintenance as early as reasonably practicable in the spring, with emphasis on getting a consolidated bid on substantially all required landscape maintenance. For the benefit of new board members, Leone described prior deliberations concerning what, if any, responsibility the Association had for removing snow from sidewalks adjacent to out lots.

New Business

Teal Court Drainage and Middleton Remediation Update

Nahn provided an update on the project, specifically with respect to improvements made on Association property. He remained dissatisfied with the work of Bruce Holler and felt that a permanent solution to erosion issues on both Association and Middleton property would require cooperation between the Association and the City. He would continue to oversee the work of the agents contracted by the Association and work with the City toward a mutually acceptable structure.

There being no additional business before the board, Plante-Hogoboom, seconded by Kalshoven moved to adjourn the meeting. The meeting was adjourned at 8:30 p.m.


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