Northlake Neighborhood Association


Minutes of the Meeting of the Board of Directors

Monday, April 19, 2004
Madison Public Library

Board Members Present: Dave Halberslaben, Dave Kalshoven, Beth Korosec, Paul Leone, Chuck Nahn, Mandla Tshabalala, Carl Wackerle

Other Association Members Present: Jamie Buchanan, Tanya Buchanan, Ann Geocaris

Wackerle called the meeting to order at 6:39 p.m.

Review and Approve March 15 Meeting Minutes
Kalshoven moved to approve the minutes. Nahn seconded. The minutes were unanimously approved.

Committee Reports

Finance Committee:
Kalshoven reported that he would update the Budget and request that Tanya Buchanan posts the report on the neighborhood web site on a monthly basis. He also indicated that the web site has current financial information through the end of March.

Communications Committee:
Tanya Buchanan reported that the web site received 2,273 hits in February, 4,332 hits in March and 1,980 hits to date in April. She also reported that three neighborhood emails had been sent since the last Board meeting (regarding the 5th Annual Northlake Easter Egg Hunt, the 7th Annual Northlake Garage Sale and the recent virus-infected emails). Buchanan indicated that she is still working on the "anyday" web site design. Until she has completed that design, the web site design from last summer will be used.

Social Committee:
Wackerle moved to accept the Northlake Neighborhood Social Committee Report that was sent via email by Lynn Schreibman to Board members. Halberslaben seconded. The Social Committee Report was unanimously accepted.

Safety Committee:
Nahn asked for input regarding the new traffic signs that have been posted. He requested that Association members contact him with any concerns about the new signage. Nahn continued by reporting that the Teal Court improvement project would begin on Monday, April 26. Tanya Buchanan agreed to send a neighborhood email notifying neighbors that this project will be taking place.

Discussion ensued regarding whether there is a need for traffic-calming measures on Sandhill Drive. Having stripes painted on neighborhood roads was also discussed.

Nahn indicated that he would ask Steve Leo to attend an upcoming Board meeting to provide an update on the Highlands of Bishops Bay development.

Neighborhood Maintenance:
Leone began by distributing NNA 2004 Neighborhood Maintenance Budget Worksheet. Lawn mowing of and fertilizing/controlling the weeds in the neighborhood green spaces was discussed. Leone moved to contract Four Leaf for lawn mowing and Tru Green for fertilizing and controlling weeds (subject to change after receiving all final bids). Kalshoven seconded the motion. Nahn opposed the motion. Tshabalala abstained from voting. The motion to contract Four Leaf and Tru Green was accepted by Halberslaben, Kalshoven, Korosec, Leone and Wackerle.

Korosec reported that one of the trees in the large green space appears to be dead. She agreed to contact Steve Bassett to confirm that the tree is dead and, if so, obtain a bid for having the tree removed. Discussion ensued regarding replacement of trees in the berm along Hwy. Q.

Discussion also ensued regarding snow removal on the sidewalks that abut the neighborhood green space. Leone will contact snow removal companies to obtain bids to have the snow removed by an outside source.

Finally, Korosec indicated that she would contact the neighbors who volunteered on the Landscaping Committee last year to determine whether they are interested in volunteering again this year.

Architectural Control:
Jamie Buchanan reported on the recently held ACC meeting. He indicated that Plante-Hogoboom is drafting a letter that will be sent to all neighbors "introducing" the Architectural Control Committee in an effort to educate neighbors about the ACC and the processes involved in communicating with the Committee. Buchanan indicated that their goal is to increase neighborhood awareness of the ACC and its functions.

Buchanan continued by reporting that the ACC will begin to enforce the Covenants. He stated that the Committee needs to set priorities regarding which Covenants to enforce first. Discussion ensued regarding which items the ACC should begin enforcing. The ACC members asked for full Board support when enforcement begins.

Other Business
Kalshoven indicated that dues-collection notices would be sent this month.

Kalshoven moved to adjourn the meeting. Leone seconded. The meeting was adjourned at 8:37 p.m.


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