Northlake Neighborhood Association


Minutes of the Meeting of the Board of Directors

Monday, October 20, 2003
Middleton Public Library

Board Members Present: Dave Halberslaben, Beth Korosec, Michelle Larson, Chuck Nahn

Board Members Absent: Mark Melum, Carl Wackerle

Other Association Members Present: Jamie Buchanan, Tanya Buchanan, David Kalshoven, Carrie Roquet, Lynn Schreibman

Nahn called the meeting to order at 6:30 p.m.

Review and Approve September 15 Meeting Minutes
Larson moved to approve the minutes. Halberslaben seconded. The minutes were unanimously approved.

Open Forum for NNA Members
Carrie Roquet and her brother, Lee Petersen, introduced themselves as the new owners of The UPS Store located at 6907 University Ave. They distributed a list of Northlake Neighborhood Association Discounted Prices for document preparation (copying, collating, stapling, cutting, folding, etc.).

Halberslaben announced that neighbor, Jim Beyer, had passed away on Saturday, October 18. Discussion ensued regarding the NNA sending flowers to the funeral home as well as ways that neighbors can provide assistance to the Beyer family. Tanya Buchanan will post information, as it becomes available, on the neighborhood web site. Halberslaben and Tanya Buchanan suggested that the Finance Committee look into the possibility of establishing a neighborhood bereavement fund that is included in the annual budget.

Recent ACC Survey Discussion
Kalshoven, who tabulated the results of the Opinion Poll, distributed extensive and thorough documentation summarizing the results. He indicated that there were 185 responses to the Poll. Discussion ensued as members began to read the results. Kalshoven reported that the general "feeling" from the responses was that the Covenants that regulate front-yard appearance (light post, mail box, etc.) should be enforced and that Covenants that regulate back-yard activity should be less strictly enforced.

Jamie Buchanan suggested that the topic of the Opinion Poll results be tabled until a meeting is scheduled with Attorney, Greg Seibold.

Development Update - Teal Court Drainage Project Status
Nahn indicated that, contrary to information provided at the September Board meeting, the cost of an erosion control permit was not included in the bid from the Bruce Co. The cost of the permit is $450.00. Nahn continued by reporting that, after receiving all bids, Meister's Tree and Landscaping Service was chosen to complete the project. He then distributed copies of the Release form that Dave Roark drafted and wants signed before he will provide the funds for the project. The Board agreed that Greg Seibold should look at the Release and make any necessary changes before it is signed and returned to Roark. Nahn then suggested that the NNA contract Bruce Holler, of D’Onofrio, Kottke and Associates Inc., to inspect the project.

Larson moved that the Association spend up to $500.00 to contract Bruce Holler to inspect the Teal Court drainage project using funds that will have been provided by Dave Roark. Halberslaben seconded the motion. The motion to contract Bruce Holler was unanimously accepted.

Dave Halberslaben suggested that, if all the funds received from Roark for this project are not spent on this project, the Finance Committee allocate those funds for potential future drainage projects and not be placed into the "general" fund of the Association.

Committee Updates

Finance Committee:
The Finance Report was presented via the distribution of the following documents via email: Northlake Neighborhood Association Balance Sheet As of September 30, 2003, Northlake Neighborhood Association Profit & Loss January through September 2003 and Northlake Neighborhood Association – 2003 Budget.

Communications Committee:
Tanya Buchanan began by reporting that the web site received 1,258 hits in August, 725 in September and 630 hits to date in October. She also announced that the fall web-site design was launched.

Buchanan continued by reporting that the Halloween parade information was distributed via email. She also announced that the newscaster maps have been updated.

Buchanan informed the Board that members of the Communication Committee continue to work on the possibility of neighbor-owned business advertising on the web site. The Committee has also established the new-neighbor update process. There is a new Committee volunteer who has experience with graphic design and database administration. Lastly, Buchanan reported that Michael Cohen has started working on the telephone directory and that Ann Geocaris has been working with Carl Wackerle on the Annual Meeting notice.

Social Committee:
Korosec distributed the Northlake Neighborhood Social Committee Report that was drafted by Lynn Schreibman. The report indicates that the welcome sub-committee is working on putting together gift bags for new neighbors. Discussion ensued regarding how and to whom information should be disseminated about additions to the neighborhood. Buchanan indicated that she would provide Melum with a list of people (with email addresses) to inform when he learns of a house being sold.

The Report also announced that the Betty Lou cruise outing will be schedule for sometime in spring 2004 and that a Packer game-day get together is scheduled for Sunday, November 16, at the Branch Street Retreat. An announcement of this event will appear on the web site by the end of September.

Lastly, the Report indicated that Lisa Kaden would be invited to the next Social Committee meeting to assist in planning the Halloween parade and picnic.

Social Committee:
Schreibman summarized the Northlake Neighborhood Association Social Committee Report, copies of which were distributed. She indicated that a procedure is in place for providing welcome gift bags. Schreibman also announced that the Halloween Parade and Party would take place on Sunday, October 26.

The participants will donate food and supplies for this event. She noted that volunteers would be stationed on the parade route where Sandhill and Grassland intersect. Schreibman concluded by announcing that the next Social Committee meeting is on Thursday, October 23.

Annual Meeting Committee:
Larson indicated that she believes that many people will run for the open Board member positions. Discussion ensued regarding the need for these individuals to be informed about the level of commitment necessary to be on the Board. Tanya Buchanan suggested the possibility of drafting a "List of Board Accomplishments" and a "List of Expectations for Future Board Members."

Halberslaben discussed the need to stagger the term-length of the ACC members so that there is at least one person that continues on the Committee each year.

Tanya Buchanan announced that the Annual Meeting is scheduled at 7:00 p.m. on Monday, November 17, at Saint Benedict Retreat & Conference Center. She continued by reporting that neighbors can indicate before or at the Annual Meeting that they are running for a position on the Board.

Discussion ensued regarding issues that neighbors may want to address at the meeting (e.g. ACC, finances, etc.)

Safety Committee:
Nahn distributed an email received by the Safety Committee regarding an incident of minor vandalism in the neighborhood. He asked Tanya Buchanan to post a note on web site regarding this incident and the need for neighbors to watch for any suspicious activity.

Architectural Control Committee:
Jamie Buchanan distributed Northlake Neighborhood ACC – Summary.

Other Business
Halberslaben agreed to make inquiries about the potential day care facility in the neighborhood.


The next meeting of the Board of Directors is scheduled for Monday, November 17, 2003 at 7:00 p.m. This will be the Annual Meeting for elections.

Halberslaben moved to adjourn the meeting. Korosec seconded. The meeting was adjourned at 8:40 p.m.


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