Northlake Neighborhood Association


Minutes of the Meeting of the Board of Directors

Monday, September 15, 2003
Middleton Public Library

Board Members Present: Beth Korosec, Michelle Larson, Mark Melum, Chuck Nahn, Carl Wackerle

Board Members Absent: Dave Halberslaben

Other Association Members Present: Tanya Buchanan, David Kalshoven

Wackerle called the meeting to order at 6:39 p.m.

Approve August 18 Meeting Minutes
Discussion ensued about whether to list the lot number, in the minutes posted on the web site, of the people who have not yet paid dues. The lot number will be listed in the posted minutes. Larson moved to approve the minutes. Nahn seconded. The minutes were approved unanimously.

Open Forum for NNA Members
Buchanan asked if there was any information about the day care facility that may open in one of the homes in the neighborhood. She agreed to contact the City regarding whether this facility has received approval.

Status of Outstanding Association Dues/Association Attorney Discussion
The owners of lot 68 have not yet paid their 2002 or 2003 dues. Discussion ensued regarding whether a Board member should contact them. Wackerle indicated that his understanding was that Greg Seibold was handling the matter. Since the matter has not been resolved, Wackerle will contact Seibold via a letter. He will ask Seibold to pursue the collection of dues as well as provide the Board with the by-laws that were updated last fall. Wackerle will ask for a response to the letter in seven days. Larson moved that Greg Seibold be asked to first contact the owners of lot 68 by telephone. If necessary, he should then proceed with the legal process necessary to collect the dues. Korosec seconded. The motion to contact Greg Seibold regarding dues collection was unanimously approved.

Larson reported on Greg Seibold's response to the questions posed regarding a neighbor setting up a tent in the large green space.

Discussion ensued about the potential need for new legal counsel. Wackerle will ask Greg Seibold, in the above-mentioned letter, whether he is able to continue as the legal counsel for the neighborhood. Wackerle will indicate that the Association needs someone who is more accessible than he has been in the past. Nahn, Melum and Halberslaben have the names of other attorneys to contact if Seibold is unable to continue as counsel.

Development Update - Teal Court Drainage Project Status
Nahn reported that the plans have been sent out to four companies for bids. The bids are due by September 17. Nahn confirmed, with the Bruce Co., that erosion control is included in their bid. He also confirmed that no permits are required for the project. Nahn indicated that he hopes the project can be started in late September or early October.

Committee Updates

Finance Committee:
Melum distributed Northlake Neighborhood Association - 2003 Budget, Northlake Neighborhood Association Balance Sheet As of September 13, 2003, Northlake Neighborhood Association Profit & Loss January 1 through September 13, 2003, and the Northlake Neighborhood Association check register from 01/01/2003 through 09/13/2003. He provided a brief overview of the check register and reported on the balance available in the Association's account. Discussion ensued regarding 2004 dues. Discussion also ensued regarding the need for a process to approve the expenditure of "large" amounts (e.g. the expense of repairing the sprinkler system).

Communications Committee:
Buchanan distributed a list of the Northlake Newscasters and reported that the newscasters distributed, door-to-door, the third communication survey. She indicated that 194 lot-owners have responded to the surveys. One hundred eighty one lot-owners chose email as the preferred method for receiving information. Eighty lot-owners have not responded to any of the surveys. Buchanan continued by noting that she will recommend, to the Communication Committee, that no further surveys be distributed.

Buchanan also reported that the next meeting of the Communication Committee is September 16. The Committee is researching options for a telephone directory.

Buchanan announced that the fall web site design is under way.

Buchanan concluded by reporting that the web site received 6,670 hits in July, 1,258 in August and 46 hits to date in September.

Social Committee:
Korosec distributed the Northlake Neighborhood Social Committee Report that was drafted by Lynn Schreibman. The report indicates that the welcome sub-committee is working on putting together gift bags for new neighbors. Discussion ensued regarding how and to whom information should be disseminated about additions to the neighborhood. Buchanan indicated that she would provide Melum with a list of people (with email addresses) to inform when he learns of a house being sold.

The Report also announced that the Betty Lou cruise outing will be schedule for sometime in spring 2004 and that a Packer game-day get together is scheduled for Sunday, November 16, at the Branch Street Retreat. An announcement of this event will appear on the web site by the end of September.

Lastly, the Report indicated that Lisa Kaden would be invited to the next Social Committee meeting to assist in planning the Halloween parade and picnic.

Safety Committee:
Kalshoven asked about the need for additional stop signs in the neighborhood. Nahn reported that a traffic study had been completed and a request sent to the City for additional stop signs as indicated in the study.

Neighborhood Maintenance Committee:
Korosec and Wackerle will discuss scheduling a meeting with the Landscaping Committee and those interested in the Neighborhood Maintenance Committee.

Larson discussed the need for a notice to be distributed regarding shoveling sidewalks that abut the green spaces.

Architectural Control Committee:
Kalshoven agreed to tabulate the results of the Opinion Poll.

Annual Meeting Committee:
Wackerle discussed the date, time and location of the meeting. Discussion ensued regarding the Board and ACC positions available and how to handle nominations.

Other Business
Nahn reported that Alderman David Gibbon had planned to attend the meeting to discuss the Highlands of Bishops Bay development. Gibbon was not in attendance. Nahn indicated that, per a conversation with Dave Roark, the number of living units in the proposed development has decreased to 800-1000.

Nahn reported that he learned that the M and I Bank sign is on property in the Town of Westport. He will contact Orchids by the Ackers to learn more about this sign and the potential for its removal.

Nahn reported that the Public Works approved two additional speed bumps on Valley Ridge Rd. and that the existing speed bumps be improved.

Nahn concluded by providing an update on the trail system that is actively being drafted for approval.


The next meeting of the Board of Directors is scheduled for Monday, October 20, 2003 at 6:30 p.m.

Melum moved to adjourn the meeting. Nahn seconded. The meeting was adjourned at 8:42 p.m.


Contact the Board of Directors with questions or concerns.

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