Northlake Neighborhood Association


Minutes of the Meeting of the Board of Directors

Monday, August 18, 2003
Middleton Public Library

Board Members Present: Dave Halberslaben, Beth Korosec, Michelle Larson, Chuck Nahn

Board Members Absent: Mark Melum, Carl Wackerle

Other Association Members Present: Dan Bay, Tanya Buchanan, Maliyakal E. John, Lynn Schreibman

Nahn called the meeting to order at 6:37 p.m

Approve July 21 Meeting Minutes
Larson moved to approve the minutes. Halberslaben seconded. The minutes were approved unanimously.

Open Forum for NNA Members
Maliyakal E. John asked about the recent occurrences of crime in the neighborhood. Nahn indicated that he would be discussing these issues in the Safety Committee report. Nahn did announce that the neighborhood's Middleton Police Department liaison would send brief summaries of any situations that take place in the neighborhood.

Committee Updates

Finance Committee:
The Finance Report was presented via the distribution of the following documents via email: Northlake Neighborhood Association Balance Sheet As of July 31, 2003, Northlake Neighborhood Association Profit and Loss July 2003, Northlake Neighborhood Association - 2003 Budget, and Northlake Neighborhood Association Open Invoices As of July 31, 2003. These documents were reviewed briefly. Because there were some questions for Mark Melum, who was not in attendance, the report was not approved at this time.

Discussion ensued regarding open invoices. Larson agreed to contact Greg Seibold regarding the status of collecting dues from the owners of lot 68.

Communications Committee:
Tanya Buchanan reported that replies to informational emails that are sent to the entire neighborhood database would be sent to info@ournorthlake.org. The webmaster will receive these emails and forward them, if necessary.

Buchanan continued by providing the following data from the communication surveys: 54% of neighbors have chosen email as the method for receiving information, 4% have chosen to have information distributed in their newspaper box and 42% of neighbors have not responded to the surveys. The Communication Committee will discuss, at their August 19 meeting, other methods of obtaining information from those whom have failed to respond to requests in the past.

Buchanan then discussed the safety concern of cars on the road during the July 4 bike parade.

Northlake Neighborhood Information Administration Instructions were distributed and reviewed by Buchanan. She indicated that this information could be found on the home page of the Communication Committee at the neighborhood web site. She also encouraged other committees to establish home pages.

Buchanan concluded by reporting that the web site received 2,831 hits in June, 6,670 in July and 1,258 hits to date in August.

Social Committee:
Lynn Schreibman reported on the Softball Tournament. She thanked Kitty Erdman for organizing the event. Schreibman also reported that $250.00 was raised at the tournament for Northside Elementary School.

Schreibman continued her report by indicating the "welcome" sub-committee had been working in conjunction with the Middleton Chamber of Commerce in providing welcome materials to new neighbors. Since the Chamber of Commerce has discontinued this service, the sub-committee will determine how to provide these welcome materials in the future.

Schreibman concluded her report by announcing that the Halloween Parade is the next social activity being planned. Lisa Kaden will organize this event.

Safety Committee:
Nahn reported that the Committee met last week. They discussed two recent crime events that took place in the neighborhood. On August 4, car alarms sounded when vehicles were being entered. The perpetrators were caught. The second incident involved several kids starting a fire at the Orchid Heights Park shelter. The kids were caught. As noted previously, the neighborhood's Police Department liaison will send brief summaries of any future situations that take place in the neighborhood.

Nahn continued by indicating that a letter was sent to the City of Middleton requesting stop signs at the intersections where the traffic study suggested they be placed, requesting "Child at Play" signs and asking about the drainage problem that exists where the neighborhood meets Orchid Heights Park.

Architectural Control Committee:
Halberslaben provided an update on recent requests received by the ACC for approval. He also reported that the tree, discussed at last month's meeting, would be removed on Tuesday, August 26.

Discussion ensued regarding the split-rail fence that was installed on lot 184.

Annual Meeting Committee:
Discussion ensued regarding the need to start planning the Annual Meeting. The location and date of the meeting should be set as soon as possible. Nahn agreed to contact Wackerle regarding this issue.

Update on Teal Court Drainage Issue
Nahn presented the certified copy of the plans. He indicated that Dave Roark still needs to provide a letter and the funds agreed upon to pay for this project. Nahn reported that he would begin obtaining bids so that the project can potentially be completed this fall.

Board Position on Highlands of Bishop's Bay Approval Nahn indicated that, per the people to whom he has been talking, this development is years away.

Personal Use of Green Space
Larson indicated that a neighbor requested permission to set up a tent in the large green space. The tent will be used for a wedding reception. Discussion ensued. It was decided that a firm decision regarding whether to grant permission would be made after Larson spoke to Greg Seibold about the legal ramifications of this issue.

Other Business
Discussion ensued about the resignation of Dawn Pilolla from the Board of Directors and how she will be replaced.

Halberslaben asked about the annual turnover of the members of the ACC.

The next meeting of the Board of Directors is scheduled for Monday, September 15, 2003 at 6:30 p.m.

Larson moved to adjourn the meeting. Halberslaben seconded. The meeting was adjourned at 8:32 p.m.


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