Northlake Neighborhood Association


Minutes of the Meeting of the Board of Directors

Monday, July 21, 2003
Middleton Public Library

Board Members Present: Dave Halberslaben, Beth Korosec, Michelle Larson, Chuck Nahn, Dawn Pilolla, Carl Wackerle

Board Members Absent: Mark Melum

Other Association Members Present: Dan Bay, Jamie Buchanan, Tanya Buchanan, Beth Corning, Ann Geocaris, Andy Inman, Marilyn Kroll-Farrell

Wackerle called the meeting to order at 6:36 p.m.

Approve June 16 Meeting Minutes
Pilolla moved to approve the minutes. Larson seconded. The minutes were approved unanimously.

Open Forum for NNA Members
Marilyn Kroll-Farrell discussed the dead tree in the green space behind her lot. She indicated her concern regarding the process followed in determining whether to remove the dead tree and the cost associated with the process. In the course of determining whether the tree was on Neighborhood Association property and whether the tree was truly dead, a few people trespassed on her property. She believes that a formal policy should be established so that an incident such as this does not happen in the future. Wackerle indicated that the Board would take her suggestion under advisement and discuss whether a policy needs to be set. Before concluding, Kroll-Farrell reported that a fence of trees has been planted on the lot behind hers.

Committee Updates

Finance Committee:
Pilolla moved to approve the Finance Report as it was presented via the distribution of the following documents via email: Northlake Neighborhood Association Balance Sheet As of June 30, 2003, Northlake Neighborhood Association Profit & Loss January through June 2003, Northlake Neighborhood Association - 2003 Budget, and Northlake Neighborhood Association Open Invoices As of July 3, 2003. Larson seconded. The Finance Report was approved unanimously.

Communications Committee:
Geocaris updated the Board on the July 15 meeting of the Communication Committee. She indicated that newscasters have been secured for all areas of the neighborhood and that the next step in this process is to secure back-up newscasters.

Tanya Buchanan reported that the newscasters have distributed three items since the last Board meeting and that there are two items being prepared for distribution. She continued by reporting that the Communication Committee is recruiting a news anchor who will serve as the "master" newscaster.

Buchanan also reported that the web site received 1,883 hits in May, 2,831 hits in June and 5,063 hits to date in July.

The Communication Committee members will meet again in August and September to discuss topics such as a telephone directory and maintaining newscasters.

Pilolla inquired about how to respond to emails that are sent to all Board members. She suggested that a common response be provided. Tanya Buchanan will look into "hiding" the allneighbors@ournorthlake.org address when informational emails are sent to the entire neighborhood database so that replies cannot be sent to each neighbor who receives the initial mailing.

Buchanan asked about whether to allow legal businesses to advertise on the Northlake Neighborhood web site. Geocaris suggested that the Communication Committee look into the cost and legal ramifications of allowing this type of advertising. Jamie Buchanan proposed that, if fees are collected from advertisers, these funds be used to defer the costs of the web site.

Social Committee:
Beth Corning reported on the success of the Fourth of July picnic. She indicated that the cost, per household for the event, was $1.10. Corning also indicated that a thank you note was received from the Food Pantry for the donations received from those who brought items to the picnic.

Corning continued by announcing that the Softball Tournament is the next social activity being planned.

She concluded her report by announcing that the next Social Committee meeting is July 23. Adult-only activities and a Welcome Committee will be two of the items discussed.

Safety Committee:
Nahn indicated that the Safety Committee has two new members. He continued by reporting that Pat Reid is working with the neighborhood's Police Department liaison.

Korosec will coordinate, with Nahn, posting information on the web site indicating that neighbors can contact the Police Department to notify them that they are going to be away from home for an extended period of time.

Neighborhood Maintenance Committee:
Wackerle reported that there is one volunteer for this committee.

Architectural Control Committee:
Jamie Buchanan distributed Northlake Neighborhood ACC - Summary. He discussed the non-approval of the request for fencing on lot 206.

Buchanan indicated that he will change the Architectural Review Sheet to include information about whether members of the ACC can access property in order to approve or not approve a request for a variance, addition to a home, etc. in order to address the issue of perceived trespassing.

Drainage Issue - Solutions and Progress
Nahn distributed handouts regarding the Teal Court Greenway Renovation proposal and provided an overview of the proposed renovation. He indicated that, after meeting with Dave Roark and discussing the plan, he believes it to be acceptable. Andy Inman indicated that the neighbors, with whom he spoke, also feel that the proposed solution is acceptable. Discussion ensued.

Korosec moved to approve the Teal Court Greenway Renovation proposal provided that D'Onofrio, Kottke and Associates Inc. provide the engineered plans and specifications stamped by a professional engineer. Larson seconded. The motion to approve the Teal Court Greenway Renovation proposal if the above mentioned information is provided was unanimously approved.

Board Position on Highlands of Bishop's Bay Approval
After discussion, the group agreed to ask David Gibbon to attend a Board meeting to provide more information about this issue.

Recreational Trails In/Around Northlake
Nahn provided an update and a presentation of the proposed recreational trails near Northlake Neighborhood. He suggested that future trails in the neighborhood connect with city and/or county trails.

ACC Enforcement Survey Discussion
Wackerle agreed to set a meeting date to discuss this issue. Jamie Buchanan distributed a handout with the topics to be addressed in the survey and potential questions to ask regarding each topic.

Communication Process Discussion/Update
Larson distributed a draft of Northlake Neighborhood Association Communication Processes and provided an overview of the information. She asked members to review the document and provide her with comments and/or suggested changes, if necessary.

Other Business
Nahn reported on the traffic calming measures on Valley Ridge Road and Sedgemeadow Road.

Halberslaben asked whether to have the dead tree, discussed earlier in the meeting, removed. The Board agreed that the tree should be removed.


The next meeting of the Board of Directors is scheduled for Monday, August 18, 2003 at 6:30 p.m.

The meeting was not formally adjourned.


Contact the Board of Directors with questions or concerns.

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