Northlake Neighborhood Association


Minutes of the Meeting of the Board of Directors

Monday, June 16, 2003
Middleton Public Library

Board Members Present: Dave Halberslaben, Beth Korosec, Michelle Larson, Mark Melum, Chuck Nahn, Dawn Pilolla, Carl Wackerle

Other Association Members Present: Dan Bay, Marybeth Bay, Jamie Buchanan, Tanya Buchanan, Ann Geocaris, David Kalshoven, Paul Leone, Tom McCrill, Lynn Schreibman

Wackerle called the meeting to order at 6:36 p.m.

Approve May 19 Meeting Minutes
Halberslaben moved to approve the minutes. Larson seconded. The minutes were approved unanimously.

Open Forum for NNA Members
Kalshoven questioned the agenda and asked why the entire Board meeting is not "open" to the entire membership. Discussion ensued. It was agreed that the minutes of the entire meeting will be posted on the web site (excluding names when necessary) and that every attempt will be made to have most of the Board meetings remain "open".

Jamie Buchanan suggested that the Association use the dues collected for activities that benefit the majority of the membership. He encouraged the Board not to make financial decisions based on the opinion of a minority of members. Buchanan also indicated that he felt that some of the email communication that took place in the past week made personal remarks about an individual involved in the process.

Committee Updates

Finance Committee:
Marybeth Bay asked to have more detailed financial information posted on the web site. Discussion ensued. Melum encouraged Bay to contact him to obtain more information if she is interested. It was agreed that the Board of Directors would decide, at a later date, if more information can/will be posted on the neighborhood web site.

Melum distributed Northlake Neighborhood Association - 2003 Budget, Northlake Neighborhood Association Register: Associated Checking, Northlake Neighborhood Association Balance Sheet As of June 15, 2003, Northlake Neighborhood Association Profit & Loss January 1 through June 15, 2003, and Northlake Neighborhood Association Open Invoices As of June 15, 2003. He provided an overview of these reports.

Leone asked when NNA dues are collected when there is a move into the neighborhood. Melum reported that dues are collected at closing.

Communications Committee:
Tanya Buchanan reported that the web site received 3,825 hits in April and 1,883 hits in May. She continued by reporting that she has created email aliases by street and by all Association members. Buchanan also indicated that the summer web site look would be launched on July 1.

Buchanan reported that the second communication survey has been drafted and will be distributed within the next couple of weeks. She indicated that Michael Cohen would maintain the database of information collected. Lastly, Buchanan provided a brief report on the newscasters.

Geocaris and Buchanan indicated that the Communication Committee would meet the third Tuesday of the month in July, August and September. There will also be a separate meeting with the newscasters. Buchanan reported that correspondence that is not sent through the U.S. Postal Service could not be placed in the mailbox.

Social Committee:
Schreibman began by questioning whether there was animosity toward a neighborhood social event. Pilolla indicated that the Board supports neighborhood social events. Schreibman continued by reporting that the Social Committee met on May 29 and that the Fourth of July picnic was the main topic of discussion. She listed the schedule of events for July 4. Schreibman then distributed the Northlake Neighborhood Association Social Committee Budget Proposal. Halberslaben asked about the neighborhood directory. Tanya Buchanan responded that the creation of a directory is pending. Schreibman concluded by providing an overview of the social events about which are being discussed for the neighborhood this year.

Safety Committee:
Nahn indicated that the Safety Committee needs more members. He continued by reporting on the upcoming activities of the Committee. They are: preparing and distributing a safety questionnaire; sending a letter to the City of Middleton asking about "Children at Play" signs, the status of the traffic study that was completed, and what is being done to correct the Sedgemeadow Road drainage problem; planning a Safety event for the Fourth of July picnic; and establishing a "Neighborhood Watch" program. Nahn reported that Sheri Silverstein is the neighborhood's Police Department liaison. Lastly, he indicated that the traffic calming measures have been installed on Valley Ridge Road and Sedgemeadow Road.

Pilolla asked about posting neighborhood "crimes" on the web site. Nahn indicated that he would check into this possibility.

Neighborhood Maintenance Committee:
Pilolla moved to have the four dead conifer trees in the berm along Hwy. Q removed and replaced with soil and grass seed. Nahn seconded. The motion to take care of the dead trees in the manner proposed was accepted unanimously.

Architectural Control Committee:
Jamie Buchanan distributed Northlake Neighborhood ACC - Summary. He reported that samples of the letters that will be sent to Association members in violation of Northlake Neighborhood Covenants were mailed. He indicated that the post light and parking violation letters are ready to be sent.

Dan Bay asked how to join the Architectural Control Committee. Discussion ensued. Bay also asked whether proposed additions to a home were being approved by the ACC. Buchanan indicated that additions were being reviewed and approved.

Ac-hoc Trails Committee Report to City Council
Wackerle reported that the City Council would meet on June 17 at 7:30 p.m. at City Hall to discuss the proposed bike path through/around Pheasant Branch Conservancy. He encouraged neighbors to attend if they wish to express their opinion on this issue.

M and I Billboard on Cty Q: What can be done to remove?
Nahn indicated that he would check into what can be done about having the sign removed.

Organic Weed Control Informational Meeting
It was decided that the NaturaLawn of America informational meeting should be held on July 8, 9 or 10. Korosec agreed to check into the possibility of holding the meeting on one of these dates and draft a meeting notice to be distributed to the neighbors via newscasters.

Establishing Committee Processes and Procedures
Discussion ensued about the processes and procedures. Larson agreed to discuss, with Buchanan and Geocaris, the processes and procedures and report back to the Board.

The next meeting of the Board of Directors is scheduled for Monday, July 21, 2003 at 6:30 p.m.

Melum moved to adjourn the meeting. Halberslaben seconded.

The meeting was adjourned at 8:55 p.m.



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